From form to signed in
5 minutes — not 5 days
No printing. No scanning. No chasing. Here's exactly how Realform turns a form request into a signed, compliant document with a full audit trail.
Create a Form Request
Your property manager selects a form template, enters the vendor's details — name, property address, and commission structure — then hits send. Realform instantly auto-fills the GST, letting fee, management fee, and total commission. No manual calculations. No spreadsheets.
Send for Signing
The vendor receives a clean, professional email with a secure signing link. No attachments, no printing, no "I'll get to it later." They click once and land directly on their form — ready to review and sign on any device. The clock starts ticking on the right foot.
Verify Identity
Before signing, the vendor confirms their identity with a simple email OTP. No accounts to create, no passwords to remember, no personal information to hand over. Just a one-time code delivered to their email inbox. It's fast, secure, and meets Australian eSignature compliance requirements.
Sign Digitally
The vendor reviews the form and signs with a single tap or click. Works on any device — phone, tablet, or desktop — with no app to install. The interface is clean and distraction-free: everything they need, nothing they don't. Most vendors complete the signing in under 60 seconds.
Done. Signed, Stamped, Stored.
You get an instant notification — your vendor has signed. The system logs every action (sent, opened, verified, signed) with timestamps and IP addresses. A Certificate of Authenticity is generated and stored alongside the signed document. No more filing cabinets. No more lost paperwork.
What happens after signing
Secure Document Storage
Every signed form is stored encrypted and accessible from your Realform dashboard. No more hunting through email attachments or physical filing cabinets. All documents organised by property, vendor, and date — ready whenever you need them.
Complete Audit Trail
Every event from creation to signing is logged with precise timestamps, IP addresses, and device fingerprints. Export the full audit log or generate a legally admissible Certificate of Authenticity for compliance, dispute resolution, or agency record-keeping.
Certificate of Authenticity
A tamper-evident certificate is automatically generated for every completed signing. It confirms the signer's identity, the time and date of signing, and the integrity of the document. Download it instantly for your records or to share with auditors.
Commission Calculations
All fee data entered during form creation — management fees, letting fees, GST, advertising costs — is preserved in the signed document and available for export. Run reports per landlord or across your entire portfolio for end-of-month reconciliation.